- Computer Services
- Continuous Laser
Whether you need to laser a letter, order form or a letter/application package, UMS offers continuous laser personalization. Materials to be lasered can be fan-folded or printed on rolls. This operation saves laser time, folding time, laser cost vs. sheet fed, and cost of the printed material. Please contact a UMS representative to hear more about this process.
- Database Management
Universal can assume or augment your data management requirements with the speed and accuracy most in-house operations cannot achieve. By storing it in a single format, your data can be integrated into any program, and accessed and distributed smoothly and efficiently. Plus, our sophisticated computers allow us to manipulate your data in ways you might never have previously considered. Data becomes not only more targeted, it becomes more valuable.
- Data Processing
Universal Mailings's technology ensures address accuracy, adds Zip+4 and delivery point information, and converts that information into barcodes, all at an extremely high rate of speed. In addition, our “work-sharing” program enables you to receive every applicable discount made available by the USPS.
- Duplicate Elimination and List Refinement
Duplicate Elimination and List Refinement
An up-to-date, accurate mailing list is key to the success of any mailing project. Merge purge, duplicate-elimination, keycoding for list source identification, national Zip+4 and carrier route encoding, as well as address correction and standardization are utilized at UMS to ensure that your intended audience receives your mail. This is accomplished using a combination of USPS certified software and Universal Mailing Service proprietary software.
- Laser Personalization
At Universal Mailing, state of the art, high-speed, high quality laser printers are used to produce a variety of personalization formats. Simplex, duplex and sheet-fed and continuous form projects are easily handled, and can include digitized logos and/or signatures. Large or small run sizes are easily accommodated…on time and on budget.
- List Procurement
Universal Mailing Service has strategic partnerships with many nationally-recognized list compilers and brokers.
Our knowledgeable staff can assist with acquisition of a wide variety of lists, ranging from residential to highly specialized lists, with an array of demographic selections readily available to ensure a high degree of targeting for optimal results. In addition, the volume discounts we are able to obtain allow our clients to purchase lists at cost-efficient rates, facilitating successful projects that stay within budget parameters.
- Mailing List Development and Maintenance
Mailing List Development and Maintenance
Our staff of data entry experts compiles lists quickly, and each list is verified for accuracy. Our system allows us to convert your files, regardless of format, to where they can then be transferred, combined if necessary and key-coded for identification. Spelling of streets and cities are corrected, while on-line “merge-purge” removes duplications. On-line editing allows for quick and accurate address changes, additions and corrections.
- Move Update Standards
Move Update Standards
The Move Update Standard became effective 11.23.08. As of that date, the minimum frequency for Move Update changed from 185 days to 95 days prior to the date of mailing. The Move Update standard is required for all Standard Mail. Universal Mailing Service can help you understand and use the three pre-approved Move Update methods: Address Change Service (ACS), National Change of Address Linking System (NCOA Link) or Ancillary Service Endorsements including Address Service Requested, Return Service Requested, Change Service requested, Temp-Return Service Requested.
- Value Added
Universal Mailing Service was a pioneer in the application of computer technology to information management. Our constantly expanding computer capabilities, both in hardware and software, have dramatically increased speed, accuracy and cost controls for all our clients. Programming in the Computer Service Center is tailored to meet client needs, secure postal discounts and provide the quickest and most accurate way of expediting any mailing project.
On-site Postal Center
The mailing center at Universal is a designated branch of the United States Postal Service. This allows for the presence of a full-time postal clerk at our facility. The dedicated phone line and on-site postal personnel provide Universal with the flexibility to call extra staff for large or quick-turnaround jobs, as needed. This value-added benefit ensures that your important mailing doesn’t have to wait. In addition, all the paperwork is processed automatically, right in our dedicated postal center.
Plant-Verified Drop Shipments
Much of what you mail makes a number of postal stops along the way in order to go through various processes, such as routing and sorting. Plant-verified drop shipments allow you to bypass some of those processes because your entire mailing is loaded onto one or more trucks to be transported directly to the appropriate postal centers. Not only does this allow you to reap the maximum postal discounts available, it also saves time, meaning your mailing reaches its audience much faster than if it has to go through the standard processes.
Planet Code Destination Confirm
Think you have to rely upon Federal Express or another overnight courier service in order to track the whereabouts of your mailing or package? Not if you mail with Universal. Universal Mailing Service is among the select group of only 75 U.S. mailing service companies certified by the U.S. Post Office to track outbound mail to its destination. No matter what the size of the mailing, with Universal, in addition to knowing where it’s going, you can also know when it gets there.
Alternate Mailing System Agreement
When you have a very large mailing to get out, postal regulations dictate every pallet has to be weighed in order to be verified. Not at Universal. Because of our close working relationship with the U.S. Postal Service, an entire truckload of mail can be verified based upon the volume represented by a singlepallet! That’s the competitive advantage our Alternate Mailing System Agreement brings you. The AMS Agreement is the mailing service industry equivalent to an ISO-9000 certification.
Intelligent Mail® Barcode
UMS has invested in technology, which puts Intelligent Mail barcodes,( a product of the United States Postal Service ), on every mail piece, tray or pallet. This enables in-house tracking throughout the production process. Once it leaves our site, mail is scanned to confirm its acceptance by the Postal Service. Subsequent real-time scanning provides an electronic trail throughout the processing cycle until it reaches end delivery. UMS can trace where the mail is and predict when it is expected to be delivered. And with our unique web-based PlanetTrack™ system, customers can now logon and see detailed mail tracking.
Designed by our in-house Computer Services experts, PlanetTrack allows customers to log in any time, 24/7 to access detailed information about all their mailing jobs. PlanetTrack uses the Post Office’s PLANET Code® technology to track mail every step of the way, as it moves through postal sorting equipment, ending with delivery to the intended recipients. With PlanetTrack, there is no waiting for mail status, you can simply log in and view real-time tracking results.
As an added customer service, Universal Mailing has established a supplemental printing operation in-house. It has become a valuable service adjunct, particularly when we our client is faced with tight deadlines. When dealing with complex mailings (several items inserted into one information envelope) we can save our customers valuable time by printing simple, 2-color jobs (envelopes, customized letters and letterhead) when inevitable shortages occur. The logistics of contacting the client printer, waiting to find a production slot, etc. are eliminated with this unique Universal Mailing service adjunct.